Report information can be arranged using five common ...

[Zulu123]

Report information can be arranged using five common organizational methods. List and describe four of these. Then give an original example of one type of report commonly written in each organizational method.

Question 2

You are writing a report in which you will recommend that your department adopt a flexible work schedule for employees. You know that your manager will be most interested in the conclusions and recommendations sections of your report. First, explain the difference between a conclusion and a recommendation. Then write one conclusion and one recommendation that you could include in your report.

[jharrington11]

Answer to Question 1

Time: Ordering data by time means establishing a chronology of events.

Example: Ivan is preparing an agenda for next week's committee meeting.



Component: Especially for informational reports, data may be organized by components such as location, geography, division, product, or part.

Example: Olivia is preparing a report that shows sales figures for each mall tenant for December.



Importance: Organization by importance involves beginning with the most important item and proceeding to the least importantor vice versa.

Example: Leonardo is preparing a report that describes ten reasons for employee turnover. He plans to present the most common reason first, followed by less common reasons.



Criteria: Reports that compare two or more items can be arranged by criteria to help readers make comparisons.

Example: Tristan is writing a report in which he will compare three possible locations for his company's next branch location.



Convention: Many operational and recurring reports are structured using a prescribed plan that everyone understands.

Example: Catherine is a sales rep and must submit a weekly sales report to her supervisor. Each week she uses the same headings in her report.

Answer to Question 2



Conclusions: Summarize and explain the findings. Conclusions should analyze information logically and show how the data answer questions and solve problems.

Example: All employees reported finding it difficult to take care of personal obligations such as attending children's activities and medical appointments during the regular workweek because of professional obligations.



Recommendations: Make specific suggestions for actions that can solve the report problem.

Example: Investigate implementing a flexible work schedule that will allow employees options for meeting their 40-hour per week requirement and will maintain our high standards of customer care.

[Zulu123]

Thank you

[jharrington11]

Happy to help you