Answer to Question 1
Informative reports are divided into three report types: periodic, progress, and unsolicited.
a) A periodic report is prepared at regular intervals, for example, weekly, monthly, or quarterly.
A quarterly sales report is an example.
b) A progress report gives the current status of a project, tells what has been completed since
the last progress report, and states when the project will be completed. Progress reports
usually are done for projects that require an extended period of time, such as three months or
more. They are often done informally in memorandum format but can include details of the
progress in separate documents created in project-management software. Progress reports
may also include supporting documents to show the progress of the entire project or specific
parts of the project.
c) An unsolicited report is, quite simply, one that you make on your own initiative rather than
one you are asked to prepare or a periodic report that you are expected to prepare at regular
intervals. In business, any idea for increasing efficiency, saving money, increasing
productivity, or increasing profits will usually be welcome. Unsolicited reports usually also
include a request to meet with the intended recipient to discuss any new ideas or products
presented in the report.
Answer to Question 2
MORE
If there is more than one page to a news release, type the word MORE in parentheses at the
end of each page but the last one. This is one of the standards for preparing news releases.
Comparison of do's and dont's of hand-off reports
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