The first step in planning a presentation is what? A) ...

[tiara099]

The first step in planning a presentation is what?
 
  A) Analyzing the situation
  B) Gathering information
  C) Selecting the channel
  D) Selecting the media
  E) Organizing the information

Question 2

When completing and distributing reports and proposals, what should be adjusted to improve online viewing?
 
  What will be an ideal response?

[SAUXC]

Answer to Question 1

Answer: A
Explanation: A) Planning presentations is much like planning other business messages: You analyze the situation, gather information, select the best media and channels, and organize the information. Gathering information for presentations is essentially the same as it is for written communication projects. The other three planning tasks have some special applications when it comes to oral presentations.

Answer to Question 2

Answer: Tight, efficient writing that is easy to skim is always a plus, but it's especially important for impatient online audiences. Review online content carefully; strip out all information that doesn't meet audience needs and condense everything else as much as possible. Audiences will gladly return to sites that deliver quality information quicklyand they'll avoid sites that don't. For online reports, make sure all links work as expected and all necessary files are active and available. For digital distribution, unless your audience specifically requests a word processor file, provide documents as portable document format (PDF) files. Using Adobe Acrobat or similar products, you can quickly convert reports and proposals to PDF files that are easy to share online. PDFs are generally considered safer than word processor files, but they can also be used to transmit computer viruses. If your company or client expects you to distribute your reports via cloud storage, a web-based content management system, a shared workspace, or some other online location, double-check that you've uploaded the correct file(s) to the correct location. Verify the on-screen display of your reports after you've posted them, making sure graphics, charts, links, and other elements are in place and operational.
Learning Obj.: LO 11.4: Summarize the four tasks involved in completing business reports and proposals.