Author Question: Discuss six methods a writer can use to create a conversational tone in a business message. ... (Read 78 times)

bio_gurl · **on:** Jun 23, 2018

Discuss six methods a writer can use to create a conversational tone in a business message.

Indicate whether the statement is true or false.

Question 2

When should you begin to compose the first draft of a business message?

A) When subject matter is determined
B) When audience is identified
C) When research is complete
D) When you have determined how to adapt to a specific audience
E) As soon as the writing effort is assigned to you.

dajones82 · **Reply #1 on:** Jun 23, 2018

Answer to Question 1

Answer: A writer needs to understand the difference between texting and writing. The casual, acronym-filled language friends often use in text messaging, IM, and social networks is not considered professional business writing. Second, the writer should avoid dated and pompous language. Avoid using obscure words, stale or clichd expressions, and complicated sentences whose only intent is to impress others. The writer should avoid preaching and bragging. If the obvious needs to be pointed out, it should be placed in the middle of the paragraph. Intimacy should be used carefully. Business messages should generally avoid intimacy, such as sharing personal details or adopting a casual, unprofessional tone. However, when you have a close relationship with audience members, such as among the members of a close-knit team, a more intimate tone is sometimes appropriate and even expected. Fifth, be careful with humor. Humor can easily backfire and divert attention from your message. Avoid humor in formal messages and when you're communicating across cultural boundaries. Lastly, use plain language. An important aspect of creating a conversational tone is using plain language (or plain English specifically when English is involved). Plain language presents information in a simple, unadorned style that allows your audience to easily grasp your meaninglanguage that recipients can read, understand and act upon the first time they read it.

Answer to Question 2

Answer: D
Explanation: D) After you have decided how to adapt to your audience, you're ready to begin composing your message. As you write your first draft, let your creativity flow. Don't try to draft and edit at the same time, and don't worry about getting everything perfect.