Describe four important issues to consider when distributing ...

[cagreen833]

Describe four important issues to consider when distributing business messages.
 
  What will be an ideal response?

Question 2

When sending large files, use ________ to shrink the size of the email attachment.
 
  A) a PDF file
  B) Adobe Acrobat
  C) printed copies of the bulk of the material
  D) a file compression utility
  E) recordable media

[quynhmickitran]

Answer to Question 1

Answer: The first issue is cost. Although it won't be a concern for most messages, it may well be for lengthy reports or multimedia productions. It's vital to invest wisely depending on the importance of your message. Another issue is convenience: how much work is involved for you and your audience? The simplest distribution method is not always best, since what's convenient for you may come across as unprofessional to your audience. Time is also important to take into consideration: how soon does the message need to reach the audience? The distribution method you choose should reflect your audience's preferences and needs. Finally, security and privacy are key considerations. The convenience offered by IM and other technologies needs to be weighed against security and privacy concerns. To minimize potential risks associated with virus-prone email attachments, you can convert your documents to PDF files using Adobe Acrobat or an equivalent product.

Answer to Question 2

Answer: E
Explanation: E) If you use a file-compression utility to shrink the size of email attachments, make sure your recipients have the means to expand the files on arrival. For extremely large files, consider recordable media such as DVDs or one of the many free or low-cost file-hosting sites now available.

[cagreen833]

Thank you

[quynhmickitran]

No problemo