The following document assembly program allows automatic ...

[crobinson2013]

The following document assembly program allows automatic insertion of variables into a template:
 
  a. HotDocs
  b. PDF
  c. VoIP
  d. Access

Question 2

Jim Cassidy, a paralegal at Jack Parsons' litigation firm, finished preparing an important letter that made an offer of settlement to opposing counsel in a lawsuit. The letter contained the offer, as well as a lengthy discussion of the facts of the case that provided the basis for the offer. The letter was revised several times, with three different attorneys making various edits, modifications, and corrections before it reached its final form. The Track Changes feature was used to highlight the various changes made by each person, and the final draft of the letter was in the form of a Word file. After proofreading the document, and accepting all changes to the document, Jim sent the letter to opposing counsel as an attachment to an e-mail. What precautions should Jim have taken before sending the letter? What safeguards are available to protect the sensitive content?
 
  What will be an ideal response?

[Sammyo]

Answer to Question 1

a

Answer to Question 2

In some cases, this information can show that a person had certain knowledge at a particular time. This can be critical evidence in a case where knowledge of a fact or condition is critical. Word files contain additional information called metadata attached to the file. System metadata contains data about the document, such as the file name, size, and location. Content metadata has information about the content of the file itself, such as changes made. If this information isn't removed from the letter, opposing counsel may be able to see the changes that were made, such as other dollar amounts that were proposed, or information that the attorneys originally wanted to disclose, but decided to delete later. This information could compromise their settlement position. The metadata could be removed by saving it in a version without the metadata using the Save without metadata option. An even safer method might be to convert the document to a TIFF, so the opposing attorneys see only a graphic image of the file without any metadata.