Answer to Question 1
passive
Answer to Question 2
Preliminary parts are included to add formality to a report, emphasize report content, and aid the reader in locating information in the report quickly and in understanding the report more easily. These parts might include a half-title page, title page, authorization, transmittal, table of contents, table of figures, and executive summary. The title page and table of contents are described below.
Title page: The title page includes the title, author, date, and often the name of the person or organization who requested the report. A title page is often added when opting for a formal report format rather than a memorandum or letter arrangement. The selected title should be descriptive and comprehensive; its words should reflect the content of the report. Avoid short, vague titles or excessively long titles. Instead, use concise wording to identify the topic adequately. Follow company procedures or a style manual to place the title attractively on the page. Arrange the title consistently on the half-title page, title page, and the first page of a report.
Table of contents: The table of contents provides the reader with an analytical overview of the report and the order in which information is presented. Thus, this preliminary part aids the reader in understanding the report and in locating a specific section of it. The list includes the name and location (beginning page number) of every report part except those that precede the contents page. Include the list of figures and the transmittal, executive summary, report headings, references, appendixes, and index. Placing spaced periods (leaders) between the report part and the page numbers helps lead the reader's eyes to the appropriate page number.
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