Author Question: When planning a presentation, which step of the process involves defining the purpose and developing ... (Read 103 times)

CharlieWard · **on:** Jun 23, 2018

When planning a presentation, which step of the process involves defining the purpose and developing an audience profile?

A) Selecting the channel
B) Analyzing the situation
C) Organizing the information
D) Gathering information
E) Selecting the media

Question 2

Discuss the use of introductory elements that allow readers to get a feel for a document without reading the entire work.

What will be an ideal response?

allisonblackmore · **Reply #1 on:** Jun 23, 2018

Answer to Question 1

Answer: B
Explanation: B) As with written communications, analyzing the situation involves defining your purpose and developing an audience profile. The purpose of most of your presentations will be to inform or to persuade, although you may occasionally need to make a collaborative presentation, such as when you're leading a problem-solving or brainstorming session.

Answer to Question 2

Answer: One of the most important elements to consider is an introductory feature that helps time-pressed readers either get a sense of what's in the document or even get all the key points without reading the document. A synopsis, sometimes called an abstract, is a brief overview (one page or less) of a report's most important points. The phrasing of a synopsis can be informative (presenting the main points in the order in which they appear in the text) if you're using the direct approach or descriptive (simply describing what the report is about, without giving away the ending) if you're using the indirect approach. As an alternative to a synopsis or an abstract, a longer report may include an executive summary, a fully developed mini version of the report, for readers who lack the time or motivation to read the entire document.
Learning Obj.: LO 11.4: Summarize the four tasks involved in completing business reports and proposals.