Author Question: When planning a presentation, what does it mean to analyze the situation? Briefly explain each of ... (Read 149 times)

luminitza · **on:** Jun 23, 2018

When planning a presentation, what does it mean to analyze the situation? Briefly explain each of the tasks involved.

What will be an ideal response?

Question 2

In a longer presentation, how does your purpose influence the way you organize your material?

What will be an ideal response?

emsimon14 · **Reply #1 on:** Jun 23, 2018

Answer to Question 1

Answer: Analyzing the situation involves defining your purpose, developing an audience profile, and assessing the circumstances in which you will speak. The purpose of most business presentations is to inform or to persuade, although some may involve collaboration. Developing an audience profile requires anticipating your audience's emotional state and assessing their comfort level with the language you speak. Assessing the circumstances involves considering everything from the size and layout of the room to equipment you'll be using.

Answer to Question 2

Answer: If the purpose is to inform, use a direct approach and a structure imposed naturally by the subject (importance, sequence, etc.). If the purpose is to analyze, persuade, or collaborate, organize the material around conclusions and recommendations or around a logical argument.
Informative presentations may vary widely depending on the subject matter, which dictates the structure of the presentation. Analytical, persuasive, and collaborative presentations, on the other hand, should be focused on conclusions, recommendations, or the logical argument that underpins your point of view.