Answer to Question 1
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Answer to Question 2
Relatively formal reports include a letter of transmittal. Its purpose is to release or deliver the report to the recipient. It also serves to establish some rapport between the reader and the writer. This is the one part of the formal report in which a personal or even slightly informal tone should be used. The opening paragraph releases the report and briefly identifies the factors of authorization. It comments generally on findings and matters of interest regarding the research, and the closing section expresses the writer's personal interest in the project and in doing additional, related work. Overall, the letter explains how the report represents a key deliverable and invites further discussion on the matter.
The letter of authorization is a letter to the researcher that approves the project, details who has responsibility for it, and describes the resources available to support it. The researcher is not the person who writes this letter. In many cases simply referring to the authorization in the letter of transmittal is sufficient and the actual letter of authorization need not be included in the report. However, if the reader is unfamiliar with the authorization, it should be included in the report.
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