What are some of the questions you should ask when arranging a ...

[Redwolflake15]

What are some of the questions you should ask when arranging a room for a meeting?
 
  What will be an ideal response?

Question 2

Before you proceed to make travel arrangements, list at least four questions that you should be able to answer about the organization's policies and procedures.
 
  What will be an ideal response?

[chem1s3]

Answer to Question 1

What are some of the questions you should ask when arranging a room for a meeting?

Do the room and its furnishings contribute to an effective meeting?

Will the participants remain in the same room for refreshment or lunch breaks and, if so, is the room large enough to accommodate serving a meal?

Will the participants need to break out into smaller rooms at any time?

Does the arrangement of the room meet the purpose of the meeting? For example, if the purpose of the meeting is to resolve problem-solving situations, then a U-shaped or semicircular furniture
arrangement would be most appropriate. On the other hand, if the participants are to review recommendations, then a circular or rectangular arrangement works best.

Is the room large enough to comfortably accommodate the participants and any planned audiovisual aids?

Will there be a guest speaker? Does the speaker have special requirements for the room?

What type of media equipment is in the room and is there an audio/video department at the location to assist in case of problems?

Is the room free from obstructions such as posts or distractions and interruptions such as telephones and loud noises?

Is there adequate lighting, heating, and ventilation?

Answer to Question 2

Before you proceed to make travel arrangements, list at least four questions that you should be able to answer about the organization's policies and procedures.

Who is responsible for making travel arrangements?
Do designated office professionals handle the travel arrangements for all the managers of the organization?
If the services of a travel agency are used, which agency?
Which class of flight service do travelers use?
What is the policy concerning the use of private cars and car rental services?
Does the organization have a preference for a particular airline?
If so, what are the policies for using it?
How are payments for reservations handled?
What is the procedure for getting a cash advance for a traveler?
How is the manager reimbursed for additional travel expenses?

[Redwolflake15]

Thank you!

[chem1s3]

Always glad to help...