Answer to Question 1
Specific documentation guidelines for the comprehensive care plan include the following items:
measurable objectives and timetables to meet medical, nursing, and mental and psychosocial needs that are identified in the comprehensive assessment
description of the services that are to be furnished to attain or maintain the resident's highest practicable
physical, mental, and psychosocial well-being
description of the services that would otherwise be required but are not pro-vided due to the resident's
exercise of rights, including the right to refuse treatment
Answer to Question 2
Documents often need to be sent back and forth between a consultant and a client. Fax machines allow for rapid transmission of printed documents that cannot or should not be e-mailed. Fax machines are affordable and easy to use. A consultant may also need to scan documents to email to clients, so a scanner may also be a desirable piece of equipment. However, the consultant should be aware that unencrypted email does not always meet HIPAA security requirements; therefore, the consultant should not transmit documents containing protected health information to a client across different networks by regular email. There are companies that offer HIPAA compliant email systems.
If copies need to be made on a regular basis, then a copy machine should be purchased or leased. Copiers range in price from hundreds to tens of thousands of dollars. If purchasing or leasing a copier, also consider the cost of toner and other supplies, which can add quite a bit to the operating costs of some machines. If copies are not made that often, using a local copying service may be more feasible.
An alternative to buying several different pieces of office equipment would be to purchase a multipurpose machine that acts as a printer, fax machine, scanner, and copier. Prices for these devices are very reasonable, and they can save substantial office space.